Free Offer Letter Word Template
Make the offer official. This professional template covers the role, start date, compensation, benefits, and conditions — with a signature block so the candidate can accept in writing.
What's inside
- Formal offer structure: role, reporting line, and start date
- Compensation section for salary, bonus, and equity details
- Benefits summary with effective-date placeholder
- Conditions block (background check, I-9, at-will language)
- Candidate acceptance signature and date line
Opens in Microsoft Word, Google Docs, and LibreOffice. No signup, no watermarks.
How to use this template
Fill in the candidate details, role, manager, and start date first — these are the facts the candidate will check against their verbal offer. Any mismatch here creates doubt, so double-check them.
Be specific in the compensation section: base salary, pay frequency, and any bonus or equity. Vague offer language ("competitive benefits") is where misunderstandings start; the template prompts you to spell it out.
Note that this is a template, not legal advice. Have your HR team or employment counsel review the final letter, especially the at-will and contingency language, before sending.
Frequently asked questions
Is this offer letter template really free?
Yes. Download and reuse it for every hire, no account or payment.
Is this legal advice?
No. It is a starting template only. Have HR or legal counsel review your final offer letters for your state's requirements.
Will it work in Google Docs?
Yes. Upload the .docx to Google Drive and open it with Google Docs.
Can I add an expiration date?
Yes — the template includes an acceptance deadline placeholder. Most employers give candidates three to seven days.