Free Purchase Order Word Template
Order it properly. This purchase order template has everything procurement needs: vendor and ship-to blocks, an itemized table with quantities and amounts, totals with tax and shipping, terms, and an authorization signature.
What's inside
- Purchase order title with PO number and date fields
- Vendor and ship-to address blocks side by side
- Itemized table: quantity, description, unit price, amount
- Subtotal, tax, shipping, and total rows
- Terms & notes section plus authorized signature line
Opens in Microsoft Word, Google Docs, and LibreOffice. No signup, no watermarks.
How to use this template
Always use a unique PO number — it is the reference that ties your order, the vendor invoice, and your payment together. The template has the field ready at the top.
Describe items specifically enough that receiving can verify them: part numbers beat "misc supplies." Ambiguity here is how wrong shipments happen.
State payment terms explicitly (Net 30 is the default for most B2B). If the vendor offers an early-payment discount, note it in the terms section.
Frequently asked questions
Is this purchase order template really free?
Yes. Issue as many POs as you need, no account or payment.
Will it work in Google Docs?
Yes. Upload the .docx to Google Drive and open it with Google Docs; tables carry over.
Do I need the vendor to sign it?
Not usually — your authorized signature makes it a binding offer. Keep a signed copy for your records.
Can I add my company logo?
Yes. Place it above the Purchase Order title for a branded look.