Meeting Planner Across Time Zones
Find a meeting time that works for everyone. Add the cities people are in, and the grid shows each hour of the day side by side, with the times that fall in everyone’s working hours highlighted.
Working hours Early or late Night Click any column to pick that time.
Daylight saving time is applied for the date you choose. Your list of locations is remembered in this browser.
How to find a meeting time across time zones
- Pick the meeting date. Your own time zone is the first row; add each city where participants are, up to 10.
- Adjust working hours if needed. Green cells are inside working hours, yellow are early mornings or evenings, gray are night.
- Columns marked ✓ suit everyone. Click a column to see that time in every city, then copy it into your invitation.
One grid instead of mental arithmetic
Scheduling across time zones usually means converting the same time over and over: if it is 9 am in Chicago, what is it in London, Berlin and Bangalore? This planner lays out the 24 hours of your chosen day as columns, with one row per location, so you can read across a column and see the local time everywhere at once. Hours that fall inside everyone’s working day are marked with a check and listed under the grid.
When there is no perfect overlap, as with California and India, the yellow cells show the least painful compromise: an early start for one side and an evening call for the other. Taking turns on the inconvenient slot is a fair way to handle a recurring meeting.
Daylight saving and odd offsets
Times are calculated with your browser’s built-in time zone database for the exact date you pick, so daylight saving changes are handled, including the weeks in March and October when the US and Europe switch on different dates. Zones with half-hour or 45-minute offsets, such as India (UTC+5:30) and Nepal (UTC+5:45), show their exact local times.
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Frequently asked questions
How many locations can I compare?
Up to 10. Remove a location with the ✕ next to its name.
Does it handle daylight saving time?
Yes. The offsets are worked out for the date you choose, so it is correct on both sides of a clock change.
What if no time works for everyone?
Look for yellow cells: early morning or evening for some people. For recurring meetings, alternate who gets the inconvenient time.
Can I change working hours?
Yes. Set the start and end of the working day; the same hours apply to every location.
Is anything sent to a server?
No. Everything is calculated in your browser, and nothing you enter leaves your device.